|
|
This document gives an overview of Records Management requirements within Schools and proposes standards that should be applied together with guidelines for good practice.
This includes a file format for paper-based pupil files, guidance on the transfer or retention of pupil records and advice around statutory obligations relating to records management.
Further advice and guidance is available from the Information Policy Section at childrens.information.policy@leeds.gov.uk or on Leeds (0113) 2477889 / 2243615.
For a paper copy please contact Information Policy on (0113) 2477889 / 2243615.
Labels:
Freedom of Information, Management and Admin, Policies and Procedures, Pupil Management, Guidance,
Published:
EL, Public
|
Publish Date :
10/05/2011
|
![Appendix A - Record Management Policy[1].doc](/images/documents/word.gif) Appendix A - Record Management Policy[1].doc (61 KB )
Appendix B - Record Activity.doc (39 KB )
Appendix C - Common Internal Reporting Form.doc (62 KB )
Appendix D - Retention Guidelines for Schools.doc (365 KB )
 Records Management for Schools ver 3 Sept 2010.pdf (57 KB )
|
|
|
|
|
This policy sets out Education Leeds’ requirements for the effective and efficient management of records in compliance with Part 1, Section 6 of the Lord Chancellor’s Code of Practice on the Management of Records issued under Section 46 of the Freedom of Information Act 2000.
It is intended that this policy will provide a basic framework sufficient for Education Leeds to be able to meet its legal and regulatory obligations as well as professional standards relevant to records management.
For a paper copy of this document please contact our Information Policy Section on Leeds (0113)3950780 or by email to childrens.information.policy@leeds.gov.uk
Labels:
Education Leeds, Freedom of Information, Policies and Procedures,
Published:
EL, Public
|
Publish Date :
10/05/2011
|
|
EL Records Management Policy Ver 1 Aug 04.pdf (82 KB )
|
|
|
|
|
This is our code of practice for internet use. It has been written to reflect the requirements of "Fair Processing" under the Data Protection Act 1998 and also to recognise our obligations under the Human Rights Act 1998.It is important that all staff.
Should anyone have any queries about this code or wish to discuss any implications then please do not hesitate to contact Information Policy staff by e-mail (childrens.information.policy@leeds.gov.uk) or by calling Jane Sheehan 0113 2243615.
Labels:
Data Protection, ICT, Policies and Procedures,
Published:
EL, Public
|
Publish Date :
10/05/2011
|
|
EL Internet Use Code - May 2003.pdf (88 KB )
|
|
|
|
|
Guidance document for schools in relation to the use of photographs and video recordings of children. This has recently been revised to take into account concern regarding use of names along with photographs, particularly those to be published.
For a paper copy of this document please contact the Information Policy Section on Leeds (0113) 224 3615. Alternatively you can e-mail us at the following address to request a copy: childrens.information.policy@leeds.gov.uk
Labels:
Governors, Headteachers, Management and Admin, Teachers, Guidance, Primary Schools, High Schools, SILCs,
Published:
EL, Public
|
Publish Date :
10/05/2011
|
|
Schools Photo Use Guide Jan 04.pdf (90 KB )
|
|
|
|
|
The attached Privacy Notice sets out general information relating to what Education Leeds does with pupil and school workforce data. It is based on wording issued across all local education authorities by the DfE and links to other privacy notices which are to be issued by schools (see quick link D3923). The overall purpose of this type of notice is to comply with requirements under the Data Protection Act 1998.
Further information can be obtained from the Information Policy Section at childrens.information.policy@leeds.gov.uk or on Leeds (0113) 2477889.
For a paper copy please contact Information Policy on Leeds (0113) 3950780.
Labels:
Data Protection, Education Leeds, Policies and Procedures,
Published:
EL, Public
|
Publish Date :
26/10/2010
|
|
EL Privacy Notice Oct 2010.pdf (20 KB )
|
|
|
|
|
Education Leeds' information security policy.
For a paper copy please contact Information Policy on 0113 3950780.
Labels:
Education Leeds, Policies and Procedures,
Published:
EL, Public
|
Publish Date :
30/10/2009
|
|
EL Information Security Policy - Annex 1 FINAL Aug 2009.pdf (31 KB )
EL Information Security Policy - Annex 10a FINAL May 2009.pdf (82 KB )
EL Information Security Policy - Annex 10b FINAL May 2009.pdf (28 KB )
EL Information Security Policy - Annex 10c FINAL May 2009.pdf (34 KB )
EL Information Security Policy - Annex 10d FINAL May 2009.pdf (32 KB )
EL Information Security Policy - Annex 11 FINAL May 2009.pdf (103 KB )
EL Information Security Policy - Annex 12 FINAL May 2009.pdf (113 KB )
EL Information Security Policy - Annex 2 FINAL Aug 2009.pdf (48 KB )
EL Information Security Policy - Annex 3 FINAL Aug 2009.pdf (37 KB )
EL Information Security Policy - Annex 4 FINAL Aug 2009.pdf (38 KB )
EL Information Security Policy - Annex 5 FINAL Aug 2009.pdf (26 KB )
EL Information Security Policy - Annex 6 FINAL Aug 2009.pdf (29 KB )
EL Information Security Policy - Annex 7 FINAL Aug 2009.pdf (37 KB )
EL Information Security Policy - Annex 8 FINAL Aug 2009.pdf (30 KB )
EL Information Security Policy - Annex 9 FINAL Aug 2009.pdf (28 KB )
EL Information Security Policy FINAL Aug 2009.pdf (50 KB )
|
|
|
|
|
Education Leeds' policy on the use of email facilities
For a paper copy please contact Information Policy on 0113 2477889.
Labels:
Education Leeds, Policies and Procedures,
Published:
EL, Public
|
Publish Date :
05/06/2009
|
|
EL Email code of practice Ver 6 Dec 05 Summary Sheet.pdf (73 KB )
EL Email code of practice Ver 6 Dec 05.pdf (57 KB )
|
|
|
|
|
The Data Protection Act is a piece of legislation that sets out what can and cannot be done with an individual's personal information, whether it is held on a computer or written down on a piece of paper.
More information on Education Leeds' policy on data protection can be found in the attached Personal Data Handling Policy document.
For a paper copy of this document please contact the Information Policy Section on Leeds (0113) 3950780
For a paper copy please contact Information Policy on 0113 2243615.
Labels:
Data Protection, Education Leeds,
Published:
EL, Public
|
Publish Date :
17/02/2009
|
|
personalDataHandlingPolicy.PDF (110 KB )
|
|
|
|
|
This policy was approved by Education Leeds Board on the 10th March 2004. It sets out why we must not keep records for longer than is necessary and also provides a schedule of retention periods for different types of records that we hold. The actual retention rates are contained in a seperate document which can be found at QuickLink D610.
For a paper copy please contact Information Policy on 0113 2243615.
Labels:
Education Leeds,
Published:
EL, Public
|
Publish Date :
13/02/2009
|
|
EL File Retention Policy Appendix B[1].pdf (46 KB )
EL File Retention Policy[1].PDF (49 KB )
EL Record Retention Policy a-z Appendix A[1].pdf (124 KB )
|
|
|
|
|
Freedom of Information Request Summary (Ref: FOI 306) The request asked for information relating to admissions at Cockburn College of Arts. In particular it asked for information relating to pupils on the waiting list. It also asked for the numbers on roll in Year 7 and the total number on roll in the school. Our Response At the time of the request (September 2007) we confirmed the distance from home to school for four pupils who were at the top of the waiting list. We also confirmed there were 220 pupils on roll in Year 7 and a total of 1084 pupils on roll for the whole school. We also provided a copy of the Admissions criteria. Attached is a copy of the Admissions criteria and the disclosure letter, which has been anonymised in line with the Data Protection Act 1998. Should the information be required in a different format, please contact the Information Policy Section on Leeds (0113) 3950780.
Labels:
Admissions, Education Leeds, Freedom of Information,
Published:
EL, Public
|
Publish Date :
05/10/2007
|
|
Admissions Criteria.pdf (29 KB )
Disclosure Letter.pdf (62 KB )
|
|
|
